Tag Archives: Time Management

Time Management Tips from Feature Article by Carmen Coker

Since February is Time Management Month and to save time I’m posting a great feature article from Carmen Coker that I wanted to share with you.

3 Sneaky Reasons You Lose Time

November 21st, 2013

3 Sneaky Reasons You Lose TimeReviewed by Carmen Coker, Award-Winning Professional Organizer on Nov 21Rating: 5.0These simple things could be costing you precious time. Here’s how to stop ’em!Having trouble finding extra minutes in your day? These simple things could be costing you precious time. Here’s how to stop ’em!

3 Sneaky Reasons You Lose TimeHaving trouble finding extra minutes in your day? These simple things could be costing you precious time. Here’s how to stop ‘em!

1. You can never say “no.”

Being a yes-man or yes-woman stems from a longing to feel important/needed or from a fear of hurting/disappointing someone. As a result, you are continually over-committed and over-scheduled.

[FIX] When you always say “yes” to others, inevitably, you will end up saying “no” to many of your life priorities. Having an honest response ready will help you feel confident in sending your regrets. Something as simple as this will do the trick: “Thank you for thinking of me! I’d love to support you, but I am unable to right now due to other personal obligations.”

2. You are good at being busy but not productive.

From the outside looking in, you appear like one heck of a busy bee. But from an insider’s perspective, you tend to do something just to do it, even though it may not be the highest priority task at the time.

[FIX] Henry David Thoreau said it best: “It is not enough to be busy. So are the ants. The question is: What are we busy about?” Practice mindful productivity (instead of mindless productivity) by only giving thought, time, and effort to the truly significant.

3. You rely on memory alone.

You have 60,000 to 80,000 thoughts a day, and yet only five to nine items stay in your short-term memory at any given time. The odds are against you! Leaving stuff in your head means leaving stuff forgotten.

[FIX] Here’s one theory of Albert Einstein’s that isn’t taught in school: “Why remember my phone number when it’s in the phone book?” Believe it or not, witnesses claim he did not rely on memory alone to recall his number – and there is pure genius in its simplicity! Find or create your own system to track important information.

Remember:

There is such a thing as PRODUCTIVITY KARMA. If you don’t value your time (or the time of others), then your time will not value you, and … it will slip away.

How could you (or do you) use these ideas to save time? Please let me know your thoughts, experiences, ideas, and other comments below.

Carmen Coker is a former US Air Force officer turned professional organizer. If you want to get organized and calm the chaos in your life, go to CarmenCoker.com for her free video how-to called the Secrets of the Super Organized™.

Back to School Organizing Tips for “All” Students

Although school has just started, the yelling has started already . “I can’t find my homework!” Now, the reality of having to take care of a household and going back to college has set in. “How am I going to prepare dinner for my family and complete my class assignments?” “How am I going to complete my project at work and my college class project that due at the same time?”

School assignments have a way of disappearing between bedtime and the next morning. Textbooks get lost in your child’s messy clutter.  If you have a child in grade school or high school, school items can be designated to specific spaces such as a  desk, dresser, or  bookshelf. You may have been out of high school for a while now. However, you’re attending college to obtain a degree, complete a degree or change your career path since the economy has been in a downward turn.  As a non-traditional student, time management is very important. You’re probably juggling a part-time or full-time job, and family issues that will contribute to an already hectic life. How do you find time to take care of your household, work, study or have some personal downtime? Time management and organizing skills make it possible.
  • Having a planner in your household is crucial. You should create a calendar (a dry erase board would be ideal) to keep track of school projects, events, extracurricular activities, and appointments.
  • Keep the calendar in a convenient place such as the kitchen, or by the door that you enter and exit daily.
  • All family members should record their schedule and activities on the calendar using different colored markers.
  • It is a good idea for the adult to record the family’s calendar in their personal planner (whether paper or electronic) since you always have it with you.

No matter what type of student you are, the academic year doesn’t have to be stressful or disorganized if you follow these few time management and organizing tips.

Staying Productive During “The Summer Syndrome!”

Summer is on the way and I just want to play!  Do you feel this way too?  Well, the reality is that, as adults, we have priorities in our lives—we have to work in order to take care of ourselves and our families before we play whether we’re a small business owner or an individual.

When grappling with the summer syndrome—the feeling of wanting to be on vacation and spending time outside instead of being cooped up inside working,  you sometimes become burned out and less productive? How can you stay focused at work? How can you balance work, personal or family responsibilities and vacation time?

The key is Time Management!  Time Management involves monitoring your time. Time Management involves delegation. Time Management is being flexible and creative so that you can adjust your schedule to be able to take time away from your work to enjoy those long, lazy summer days.

 

 

I can offer you insights on how to counteract “The Summer Syndrome” by offering you some key time management tools to help you stay productive and enjoy the long, lazy days of summer.   Contact me to find out how.

Easy Bill Paying 1-2-3

After you’ve created a household budget, it’s time to pay the bills.  I hear the groans but it’s a necessary process of living.

Some of us utilize technology to pay our bills online. However, if you’re more comfortable and still prefer the paper system, following these three easy steps to avoid late fees, credit problems and stress will help you pay your creditors on time:

 1.  Find a location in your home to set up a bill paying station.

2.  Pay your bills regularly by setting up a system.

3.  File the statements, receipts or confirmation of payments.

 

Contact me to help you set up a simple process for bill paying, keeping you credit worthy and your creditors happy.

Knowing When You Need a Professional Organizer

I agree with Peter Walsh, Professional Organizer and Clutter Expert, Author and TV Personality who appears on the OWN Network. To me, whether you’re decluttering your space, your schedule or priorities, you’re renewing your lifestyle to be able to do the things that are important to you. 

 

 

 

Time to contact a professional organizer to help you when…

 

You’re experiencing a meltdown because you can’t function on a daily basis because of a particular situation in your life, such as:

  • You’re missing important appointments such as medical appointments or a meeting with your child’s teacher due to overload in your daily schedule.
  • You’re losing money because your financial records (bank statements, tax records, investment records, bill paying) are not current or not being taken care of.
  • Your search for files on your computer takes too long.
  • You’re embarrassed to entertain in your home because of clutter.
  • Pots and pans fall out of your kitchen cabinet every time you open the door.
  • You have three year old cosmetics in your bathroom.
  • Your garage looks like a tornado blew the entire neighborhood’s belongings into it.

A professional organizer can help you manage the complexity of your life. A solution may be as simple as showing you how to prioritize your daily schedule.

Contact me if you need organizational help, or perhaps someone you know needs my help, then have them to contact me. 

Your lifestyle, renewed.

Teaching Time Management Skills to Your School-Aged Children

As a child, did you stop and think about time?  Probably not much, except when the time to play would wind down or it was getting close to bedtime. What did you do most of the time—lay in bed, watch TV programs for so many hours, or play video games? The older you get, you start remembering the things that you have  or have not accomplished.

One of our most priceless resources is Time. It is something that you can no longer reclaim, once you lose it. You should make use of your time intelligently. Why?  For your growth and improvement as a person. Time well spent is precious. That’s why you need time management.

Do you stop to consider that time management should be a basic skill for your school-aged children? Finishing assignments from school can be an obstacle for them. Time management can be a problem for your children. They should be taught to manage their schedules properly. They are expected to attend their classes, complete their homework, meet social obligations with their peers and participate in other extracurricular activities. They should eliminate as many distractions and interruptions as possible to complete assignments in order to accomplish their academic obligations.  

You will decide what age you feel your children are mature enough to be taught time management skills. Don’t make them feel bad about not having good time management skills when it comes to academic endeavors.  It is not the end of the world!  The majority of adults have the same problems on how to manage their time. There’s always room for improvement for all of us. Your children need somebody to teach and guide them. What is necessary is to re-evaluate how you have been managing your daily activities and to modify them when necessary. Then help your children do the same.

Few people master the skill of time management. However, it a general need for everyone, especially if you are aspiring to achieve something in school, work and other personal endeavors.

A Simple Time Management Concept to Teach Your Children:

  1. Have them to list and compare all the activities they would like to achieve now.
  2. Ask them to decide how they will be affected by their choices later on in life.
  3. After listing all the things they are supposed to do every day, have them order their priorities.
  4. Help them create a planner for their schedules.
  5. Teach them that adjustments can be made in their schedules when necessary.
  6. They should allocate time for relaxation and entertainment.
  7. Tell them that whatever plan they have formulated, they will enjoy every moment of their lives if they manage time well.

My mother and my Sunday School teacher taught me that there’s a time and a place for everything! Did your parenting adult or someone else teach you time management skills when you were younger?   Send me your comments. I’d love to hear from you!